Personal data and correction submissions
Privacy Notice
Privacy Notice
Neruda Archives collects only the limited personal information needed to receive, assess and answer scholarly corrections and correspondence, protect the service from abuse and maintain a reliable editorial record. This notice explains what is processed, why, for how long and what rights you have. Last updated: 29 August 2026.
Neruda Archives collects only the limited personal information needed to receive, assess and answer scholarly corrections and correspondence, protect the service from abuse and maintain a reliable editorial record. This notice explains what is processed, why, for how long and what rights you have. Last updated: 29 August 2026.
Data controller
Data controller
The data controller is Michal Neruda, operating Neruda Archives. Questions about personal data may be sent to contact@neruda-archives.org.
The data controller is Michal Neruda, operating Neruda Archives. Questions about personal data may be sent to contact@neruda-archives.org.
Information we process
Information we process
When you submit a correction, Neruda Archives processes the item identifier, correction type, location in the document, proposed correction, supporting evidence and submission time. Your name and email address are optional. A limited browser identifier is stored with the submission. For security and rate limiting, the service temporarily processes a pseudonymized value derived from the connection address and recent submission times. The hosting provider may also process ordinary technical logs needed to operate and secure the website.
When you submit a correction, Neruda Archives processes the item identifier, correction type, location in the document, proposed correction, supporting evidence and submission time. Your name and email address are optional. A limited browser identifier is stored with the submission. For security and rate limiting, the service temporarily processes a pseudonymized value derived from the connection address and recent submission times. The hosting provider may also process ordinary technical logs needed to operate and secure the website.
Purpose and legal basis
Purpose and legal basis
Personal data is used to assess and document proposed corrections, reply when contact details are supplied, maintain the scholarly accuracy of the archive and prevent misuse of the form. Processing is based on the legitimate interests of Neruda Archives in maintaining an accurate research resource, conducting scholarly correspondence and protecting the service. Providing a name or email address is voluntary; a correction can be submitted without either.
Personal data is used to assess and document proposed corrections, reply when contact details are supplied, maintain the scholarly accuracy of the archive and prevent misuse of the form. Processing is based on the legitimate interests of Neruda Archives in maintaining an accurate research resource, conducting scholarly correspondence and protecting the service. Providing a name or email address is voluntary; a correction can be submitted without either.
Retention
Retention
Correction submissions are kept only for as long as reasonably necessary to assess, verify, document and, where appropriate, answer the submission. Information needed to document an adopted correction may be retained as part of the archive’s editorial record. Rate-limit events are evaluated only within a 24-hour window. Technical hosting logs are retained according to the hosting provider’s operational and security settings.
Correction submissions are kept only for as long as reasonably necessary to assess, verify, document and, where appropriate, answer the submission. Information needed to document an adopted correction may be retained as part of the archive’s editorial record. Rate-limit events are evaluated only within a 24-hour window. Technical hosting logs are retained according to the hosting provider’s operational and security settings.
Sharing and security
Sharing and security
Personal data is not sold and is not used for advertising or mailing lists. It is shared only with service providers needed to host the archive or deliver email, when necessary to review a submission, or where disclosure is required by law. Reasonable technical and organizational safeguards are used, but no internet service can guarantee absolute security.
Personal data is not sold and is not used for advertising or mailing lists. It is shared only with service providers needed to host the archive or deliver email, when necessary to review a submission, or where disclosure is required by law. Reasonable technical and organizational safeguards are used, but no internet service can guarantee absolute security.
Your rights
Your rights
Subject to applicable law, you may request access to, correction or deletion of, or restriction of processing of your personal data, and you may object to processing based on legitimate interests. You may also lodge a complaint with the Czech Office for Personal Data Protection (Úřad pro ochranu osobních údajů, uoou.gov.cz).
Subject to applicable law, you may request access to, correction or deletion of, or restriction of processing of your personal data, and you may object to processing based on legitimate interests. You may also lodge a complaint with the Czech Office for Personal Data Protection (Úřad pro ochranu osobních údajů, uoou.gov.cz).
Contact
Contact
Neruda Archives
Neruda Archives
Non-commercial reuse and AI training by commercial and non-commercial systems are permitted with attribution. Other commercial uses listed in this policy require permission.